Click here for Smart Money Training Schedule

Thanks,

Shammi

Vacation - Unscheduled

Greetings,

I understand there have been some questions about VACU and how it is used (or assigned) in SAP. I went to Ophelia with this question and she responded quickly. Below is her response. Please comment if there are any questions or a need for further clarity.


If vacation time is submitted on a 605 after the time has already been entered into SAP, then the vacation time is coded as VACU. Below is the definition of terms according to our HPL Policy 5.0.

The key is that if the employee does turn in the 206 on time, the manager must be sure the timekeeper receives it timely. If there is some delay between manager approval and timekeeper entry on that week’s timesheet, then a 605 will be generated and a VACU will appear.

B. Definition of Terms

a. Scheduled absence: An employee is unable to report to work and the supervisor approves the absence. Absence may be paid or unpaid according to accrued leave usage guidelines.

b. Unscheduled absence: An employee is absent without prior approval due to an unforeseeable or unplanned event. Absence may be paid or unpaid according to accrued leave usage guidelines."

Thanks,

Mike VC

Voter Registration Procedures

In our meeting we discussed the Voter Registration cards. I want to update you that the procedure for Voter Registration Cards is being decided by ELT; this is a project Meller and Roosevelt are working on. It will be a part of the revised Registration policy and procedures (6.2). At the moment we don't have an update. As soon as we have an update, we will pass it on once this has been decided by ELT and the new policy is officially approved.

Thanks,

Shammi

Ivy Insiders - Meeting Room Booking

Greetings - It has come to our attention that Ivy Insiders are booking our meeting rooms to offer free SAT/ACT workshops. What they are doing instead is selling their services and trying to fill up their classes.

This group was barred from using our meeting rooms last year, so be very careful when booking any space for them to ensure Meeting Room policy is followed. The same group also never submitted their publicity for approval before distribution as mentioned in the rules for meeting room use.

This incident happened at the Looscan NL, and you may be getting requests from them as well.

Thank you,

Shammi

SRP - Group Registration

Email from Heidi regarding SRP group registration.



It has come to our attention that this year we already have identified at least a handful or more of potentially fraudulent groups who are registering under various names and collecting large amounts of prizes, but whose information can not be verified.



To keep this from occurring, we are now asking that groups (specifically those over 10 kids) that register must show/ provide one of the following to collect their prizes:

State Daycare Registration/ License Number (if they don’t have an official paper with the license number you can look them up here: http://www.dfps.state.tx.us/Child_Care/Search_Texas_Child_Care/CCLNET/Source/CPA/ppSearchTXChildCare2.aspx)
501 c.3 status (You can search here if they don’t have proof http://www.irs.gov/app/pub-78/forwardToSearch.do)
If it is a school then they can show a current School ID and list their Principal and a contact number for the school. We will send you a form to assist with this later today
If they do not have any of these items, but you feel or know that they are valid, just try to get them to show you something that is valid, even if it is just google searching their name and address to verify. For example, one of the possible fraudulent groups used a real group’s name, but we can call the real group and find out if they actually signed up for the program.
If they are a group that says they are a large family or something similar then they should have all the kids register individually with their parent or caregiver, and they should not register as a group


If you need assistance with this, please let us know. We are not trying to make the summer more difficult, but we are trying to make the program one that rewards kids for reading and not rewarding people who just want to get the prizes. As you all know, our prize numbers are low this year, and we need to make things stretch as much as possible. We have also had issues with this in the past, where “groups” actually got the prizes and scalped them for profit.



I am out of the office this afternoon, but if you have questions that must be answered today, please call Michaela at x32028 or Jane at x32027.



Heidi



Heidi M Daniel, LIV

Programming

Houston Public Library

500 McKinney

Houston, TX 77002

Floating Collection Presentation Schedule

As you probably already know that starting July 1st, the circulating items at all Neighborhood and Express Libraries will float between branches. This means that items which are borrowed from one location and returned at a different location automatically become part of the collection at the returning location. Such items will not generate an in-transit slip. Interim Team Leaders and Chief of the neighborhood libraries strongly recommend that every staff member attend one of the sessions pertaining to floating collection for more details.

Here is the schedule:

Thursday June 10th @ SCE & JUN 10:30 am
Wednesday June 16th @ CEN 9: 00 am @ Kids Place on the 4th floor.
Thursday June 17th @ Stella; ROB; & STA @ 10:30 am
Friday June 18th @ Park Place @ 10:30 am
Friday June 25th @ STE @ 10:30 am

Thank you,

Shammi

Praise for Neighborhood Libraries

Greetings,

I had the honor of attending the Library's presentation of the FY2011 budget to City Council this afternoon. I wanted to take the time to share with everyone the high regard with which City Council holds the library and the tremendous respect they showed for our hard-working staff. Each time a Council Member spoke, they lead with extremely high praise for the library, our staff, and the crucial roles we play in our community. I wanted to make sure that I shared this overwhelming appreciation and sincere gratitude for the great work you and your teams do every day.

Thank You,
Mike VC