Here is wishing everyone Happy Holidays!
Neighborhood Library Administration
Monday, December 22, 2008
Monday, December 15, 2008
Tip Sheet from the Department of Homeland Security
I would like to thank Michael Van Campen for sharing this information that gives some general guidelines on what to do in the event of someone calling in a bomb threat. Please contact the Librarian-in-charge (if unavailable, contact next highest ranking staff member)as soon as the call ends, who will call and gather security and HPD to make decisions about next steps.
Click here for a brochure from Homeland Security regarding bomb threats.
Click here for a brochure from Homeland Security regarding bomb threats.
Friday, December 12, 2008
Mini-Grants for Neighborhood Library Programs deadline 12/19/08
Here is your opportunity to apply for the second annual mini-grant to fund programming ideas at HPL Neighborhood Libraries.
This is the second year we have used this process to award Friends programming money. The total funds available this year from the Friends remains $18,000.
• Grant amount will be between $500 -$1000
• Programming can be targeted for families, children, teens, adults or multicultural events.
• Final reports on how the program helps meet HPL goals and objectives will be required.
This funding is to provide programming for any age group at any time of the year. Funds could be used for a series of programs such as videogame tournaments, science programming for youth during the school year, a program each week of Asian Pacific American Heritage Month, funds for refreshments and craft supplies for an after school Teen craft, or hiring a Tai Chi instructor for an adult series. Branches can group together to present a series of programs at multiple locations, or apply on your own. Programs should support HPL goals and objectives. The mini-grants are available to Neighborhood Libraries, HPL Express Locations and the Kids and Teens rooms at Central.
Application forms and other supporting information are attached.
Applications must be received in the Office of Neighborhood Libraries by December 19, 2008.
Awards will be announced by January 9, 2009. Program funds must be encumbered by June 30, 2009.
Questions? Contact Ana Shearon at 832-393-2705 or Ana.Shearon@CityofHouston.net
This is the second year we have used this process to award Friends programming money. The total funds available this year from the Friends remains $18,000.
• Grant amount will be between $500 -$1000
• Programming can be targeted for families, children, teens, adults or multicultural events.
• Final reports on how the program helps meet HPL goals and objectives will be required.
This funding is to provide programming for any age group at any time of the year. Funds could be used for a series of programs such as videogame tournaments, science programming for youth during the school year, a program each week of Asian Pacific American Heritage Month, funds for refreshments and craft supplies for an after school Teen craft, or hiring a Tai Chi instructor for an adult series. Branches can group together to present a series of programs at multiple locations, or apply on your own. Programs should support HPL goals and objectives. The mini-grants are available to Neighborhood Libraries, HPL Express Locations and the Kids and Teens rooms at Central.
Application forms and other supporting information are attached.
Applications must be received in the Office of Neighborhood Libraries by December 19, 2008.
Awards will be announced by January 9, 2009. Program funds must be encumbered by June 30, 2009.
Questions? Contact Ana Shearon at 832-393-2705 or Ana.Shearon@CityofHouston.net
Checklist for coverage
• Neighborhood Libraries submit their Monthly staff calendar to the Regional Branch Manager and LA-Supervisor of their district.
• NL Managers always attempt to cover any gaps in their schedule with their own staff by making schedule adjustments such as changing days off, working split shifts, flex hours or switching nights & weekends.
• Coverage requests should only be made after all attempts at adjusting schedules have been exhausted.
Checklist to Request Coverage:
• The coverage is requested by the Manager of NL or person in-charge via email to the Regional Manager (RM) for Reference and LA-Supervisor for Circulation with a cc to the District Manager.
• RM or LA Supervisor gets the coverage request and schedules Regional Branch staff to provide the coverage.
• RM and/or LA Supervisor copies the District Manager on all Coverage Requests received and completed. RM includes the total hours of coverage (Reference+ Circulation) provided to the district by the Regional staff in the Monthly Narrative.
• If the RM or LA Supervisor can’t provide the coverage, he/she checks within the District to see if coverage can be provided.
• If all efforts at providing coverage fail, the RM contacts the District Manager to seek approval to go outside of the District.
• Any coverage request from Central should always go through the Chief of NL.
Checklist when Receiving Coverage:
• When the staff member reports to a work location needing coverage, NL Manager or person in-charge gives a brief orientation to the guest staff, including a tour of the facility; introduction to staff; Security Guard; a place to keep their belongings; schedule for the day and other expectations.
• NL Manager adds up all the hours of coverage received or provided for the Monthly Narrative in the format of date, hours, reference or circulation.
• NL Managers always attempt to cover any gaps in their schedule with their own staff by making schedule adjustments such as changing days off, working split shifts, flex hours or switching nights & weekends.
• Coverage requests should only be made after all attempts at adjusting schedules have been exhausted.
Checklist to Request Coverage:
• The coverage is requested by the Manager of NL or person in-charge via email to the Regional Manager (RM) for Reference and LA-Supervisor for Circulation with a cc to the District Manager.
• RM or LA Supervisor gets the coverage request and schedules Regional Branch staff to provide the coverage.
• RM and/or LA Supervisor copies the District Manager on all Coverage Requests received and completed. RM includes the total hours of coverage (Reference+ Circulation) provided to the district by the Regional staff in the Monthly Narrative.
• If the RM or LA Supervisor can’t provide the coverage, he/she checks within the District to see if coverage can be provided.
• If all efforts at providing coverage fail, the RM contacts the District Manager to seek approval to go outside of the District.
• Any coverage request from Central should always go through the Chief of NL.
Checklist when Receiving Coverage:
• When the staff member reports to a work location needing coverage, NL Manager or person in-charge gives a brief orientation to the guest staff, including a tour of the facility; introduction to staff; Security Guard; a place to keep their belongings; schedule for the day and other expectations.
• NL Manager adds up all the hours of coverage received or provided for the Monthly Narrative in the format of date, hours, reference or circulation.
Credit Card - close out receipts
If your NL has a credit card machine, please look out for the close out receipt every morning.
If you are not getting a closing out receipt, the credit card transactions aren't going through even though you got an approval code.
Please call Isis Mathoslah in Financial Services at 31350 or email her if you have any questions about this.
Thanks,
Shammi
If you are not getting a closing out receipt, the credit card transactions aren't going through even though you got an approval code.
Please call Isis Mathoslah in Financial Services at 31350 or email her if you have any questions about this.
Thanks,
Shammi
Tuesday, November 25, 2008
HPL Holiday Celebration
The Holiday Celebration Committee will deliver invitations to each neighborhood library on Monday, December 01, 2008. The arrival times for invitations will vary.
Guest tickets are $10.00 each and will also be available for purchase on Monday, December 01, 2008. At the time your location is visited, please see a committee member to purchase tickets instantly.
The deadline to RSVP is Monday, December 08, 2008. Please RSVP to the following email address: hpl.holiday@cityofhouston.net.
Mary Wagoner has raffle tickets. They are $1.00. All persons will be entered into a drawing for a chance to win FANTASTIC prizes.
Guest tickets are $10.00 each and will also be available for purchase on Monday, December 01, 2008. At the time your location is visited, please see a committee member to purchase tickets instantly.
The deadline to RSVP is Monday, December 08, 2008. Please RSVP to the following email address: hpl.holiday@cityofhouston.net.
Mary Wagoner has raffle tickets. They are $1.00. All persons will be entered into a drawing for a chance to win FANTASTIC prizes.
Happy Holidays!!
Thank you for your continued commitment to bringing the best services possible to our customers at all Neighborhood Libraries!
Here's wishing you good health, safety, and happiness and a terrific Thanksgiving Day spent with those you love best.
Here's wishing you good health, safety, and happiness and a terrific Thanksgiving Day spent with those you love best.
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